Kelly Grappe for Secretary of State
Volunteer Dashboard
Events Dashboard
Bristow Eagle 087 · Bristow, OK · City
“Small actions. Local teams. Statewide impact.”
Field command center — statewide director, regional boards, and county drill-down (preview).
Events lane
Purpose
The Events Coordinator helps identify and coordinate every opportunity for Kelly to connect with voters. Nothing is too small: school functions, chamber meetings, ribbon cuttings, county fairs, festivals, parades, civic clubs, town halls, and church or community gatherings. This lane now includes county fundraising receptions, Weekend Community Immersions, and the two-day city visit pattern — all documented in the field playbook and volunteer Events hub.
Field fundraising OS · Events sub-lane
Fundraising (Week 4 / Level 4)
Fundraising is introduced after your team has basic operating rhythm. Start small, stay local, and make it fun.
Maturity gate: Focus on events pipeline first.
Daily
Watch local communities for upcoming events
School functions, chamber meetings, ribbon cuttings, fairs, festivals, parades, civic clubs, town halls, and community gatherings — nothing is too small. Add leads to the pipeline.
Weekly
- Add new event opportunities to the board
- Review existing opportunities and owners
- Coordinate with the campaign events lead
- Prepare deliverables when Kelly is scheduled locally
- Advance county fundraising pipeline (hosts, dates, RSVP)
- Check faith-visit or clergy coffee slot when feasible
Responsibilities
- Build Kelly’s local itinerary from real opportunities.
- Identify influential local people for thoughtful introductions.
- Organize small 10–15 person backyard or house gatherings.
- Serve as a local guide when Kelly visits.
- Coordinate with the larger event network.
- Plan Election Integrity Town Hall discussion tables in target counties.
- Stack two-day city immersions and Weekend Community Immersions using the field playbooks.
- Keep county fundraising hosts and dates moving toward at least one event through September.
- When appropriate, schedule respectful faith community and clergy conversations.
Monthly goals
- Keep a complete local events pipeline
- Organize at least one small meet-and-greet opportunity
- Strengthen relationships with community leaders
- Move or hold one county fundraising event toward the September objective
Events lane · planning KPIs
Events identified
14 / 20
monthly
Events attended / staffed
5 / 8
monthly
Meet-and-greets scheduled
1 / 2
monthly
House parties hosted
0 / 1
monthly
Fundraisers hosted (county)
0 / 1
monthly
Funds raised (reported)
0 / 15000
monthly
Coffee / small-format touches
2 / 6
monthly
Lunch / stakeholder meetings
1 / 3
monthly
Clergy or faith visits completed
0 / 1
monthly
County Clerk visits completed
0 / 1
monthly
Weekend immersions executed
0 / 1
monthly
Campaign stops (immersions + one-off)
3 / 6
monthly
VIP introductions
3 / 6
monthly
Town halls planned (EIT focus)
0 / 1
monthly
Coming later · Speaking opportunities
Find local speaking opportunities for Kelly
Unlocks at Level 3 · Operate. Your team reads as Level 2 — focus on pipeline basics and first hosted moments first.
County fundraising parties (through September)
Strategic objective: each county should host at least one fundraising event between now and September when hosts and compliance allow. Multiple events are welcome — stagger dates so you do not exhaust the same circle.
Copy this grid into your sheet or HQ workbook: county, host, date, goal, guest target, invites sent, RSVP, amount raised, treasurer reconciliation, and follow-up complete.
| County | Host ID | Date | Goal $ | Guest tgt | Invites | RSVP | Raised | FU ✓ |
|---|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — | ☐ |
Event automation (Action Queue)
When events are created in Admin with the right campaignIntent, specialized tasks spawn (invitations, RSVP hygiene, faith protocol, fundraiser host circle, weekend grid). Generic appearance prep still applies to applicable eventTypes. Seed workflow keys: vos_house_party_v1, vos_county_fundraiser_v1, vos_weekend_immersion_v1, vos_faith_visit_v1.
Constants: src/lib/campaign-ops/events-workflow-intents.ts
Event pipeline
Living list for Bristow Eagle 087. Add anything that could put Kelly in front of real voters.
Kelly visit planner
County view also surfaces downstream teams launching local stops: Creek County Liberty 104 hierarchy.
House party playbook
Full execution manual: host recruitment, guest targets, invitation scripts, reminder schedule, room setup, talking points, compliant donation variant, and follow-up — plus meet-and-greet, listening, student, and volunteer-recruitment formats.
Target county town halls
Election Integrity Town Hall discussion tables: plan neutral rooms, trusted moderators, and clear escalation paths. Coordinate with upstream staff before locking dates.
KPI hook: "Town halls planned" appears in the Metrics tab as a monthly target.
City days and student stops
When Kelly visits a city, Events coordinates the run of show; student leaders help stack authentic campus and student moments (coffee, lunch table, afternoon campus, evening house party, optional after-dinner appetizers).
Field playbooks: Two-day city immersion, Weekend Community Immersion, Travel rhythm. Student doctrine also lives on the Youth tab.
County Clerk visit (county seat)
When in the county seat, attempt a County Clerk / elections office touch — professional tone, accurate registration partnership. Track contacted → requested → scheduled → completed → follow-up.
- Bristow · County Clerkcontacted
Playbook: County Clerk visit checklist. Mirror data on Youth tab · County Clerk block.